Administrative Accounting Assistant

Overview

The Administrative Accounting Assistant is a hybrid role combining daily office administration with hands-on accounting responsibilities. Based in our San Jose, CA office, you will support the finance team with accounts payable and receivable, reconciliations, and bookkeeping, while also serving as a welcoming first point of contact for clients and vendors. This part-time role is ideal for a detail-oriented professional who enjoys variety and thrives in a collaborative environment.

Objectives & Responsibilities

• Perform bank and credit card reconciliations on a regular cadence
• Manage vendor invoices, process payments, and maintain accurate A/P records
• Handle client billing, collections, and A/R follow-up
• Record journal entries and assist with month-end close activities
• Answer phones, greet clients, and manage front-office reception duties
• Schedule appointments and coordinate meetings for the team
• Maintain organized physical and digital filing systems
• Order office supplies and support general office operations

Skills & Qualifications

• 2+ years of combined experience in bookkeeping, accounting, or administrative roles
• Working knowledge of double-entry bookkeeping principles
• Proficiency in QuickBooks and Microsoft Excel highly desirable
• Strong organizational skills and attention to detail
• Professional communication skills, both written and verbal
• Ability to handle confidential financial information with discretion
• Self-starter who can manage multiple priorities in a part-time schedule
• Associate's or Bachelor's degree in Accounting, Business, or related field is a plus